Responsible Persons
Know who’s responsible — and prove their suitability.
The Aged Care Act 2024 places significant obligations on providers to identify, assess, and monitor every responsible person — from executive decision-makers to nursing management. Statura Care’s Responsible Persons module gives you a structured system to track suitability, manage screening compliance, and notify the ACQSC within statutory deadlines.
The Challenge
Under the Aged Care Act 2024, providers must maintain a register of all responsible persons, conduct suitability assessments across 11 suitability matters, and notify the ACQSC within 14 days of any changes. Manual tracking across spreadsheets and emails creates gaps that put your registration at risk.
Key Capabilities
What the Responsible Persons module does.
Responsible Person Register
Maintain a complete register of all responsible persons across five categories: executive decision-makers, those with significant influence, nursing management, day-to-day operations, and prescribed others. Track their role, appointment date, and current status.
Suitability Assessments
Structured assessment workflow covering all 11 suitability matters defined in s 13 of the Act. Each matter tracked as clear, flagged, not applicable, or pending — with supporting evidence and narrative reasoning for every response.
Worker Screening Compliance
Track police certificates, NDIS Worker Screening clearances, and statutory declarations with expiry monitoring. Escalating alerts fire at 90, 60, 30, and 14 days before expiry so no screening lapses.
ACQSC Notification Tracking
Auto-generated notifications when reportable events occur — new appointments, cessations, suitability changes, and circumstance changes. Built-in 14-day deadline countdown with escalating alerts.
Governing Body Skills Matrix
Map competencies across your governing body: clinical, financial, governance, aged care operations, consumer perspective, risk management, HR, and technology. Identify skill gaps and generate board governance reports.
Self-Service Portal
Responsible persons can log in via secure magic link to complete self-declarations, upload documents, and notify of circumstance changes — reducing the administrative burden on your compliance team.
How It Works
The Responsible Persons workflow.
Person Identified
A new responsible person is appointed or identified. Their record is created in the register with role category and appointment details.
Screening Initiated
Police certificates, NDIS Worker Screening, and statutory declarations are requested and tracked. Expiry dates are set automatically.
Suitability Assessed
A structured assessment against all 11 suitability matters is conducted with evidence documented for each matter.
ACQSC Notified
The system calculates the 14-day deadline and auto-generates the notification. Review, approve, and submit with full audit trail.
Ongoing Monitoring
Screening expiry alerts, annual reassessment triggers, and circumstance change monitoring run continuously.
Regulatory Requirements
What the law requires.
The Aged Care Act 2024 (ss 78–80) sets specific obligations that this module helps you meet systematically.
Annual Suitability Assessments
All active responsible persons must be reassessed annually, or earlier when circumstances change.
14-Day ACQSC Notification
Providers must notify the ACQSC within 14 days of new appointments, cessations, suitability changes, or circumstance changes.
Screening Validity
All responsible persons must hold current screening clearances. Expired screenings may constitute a registration condition breach.
Governing Body Competencies
The governing body must collectively possess the skills and experience needed to govern the organisation effectively.
Works With
Better together.
When modules work together, intelligence compounds. Responsible Persons integrates with these modules for a complete compliance picture.
SIRS & Incidents
Incidents record which responsible person was on duty, linking incident accountability to the register.
Quality Standards
Governing body compliance evidence auto-feeds into Quality Standard 2 (The Organisation) assessments.
Governance
Board composition and skills matrix data flows into governance meeting packs and risk oversight.
FAQ
Frequently asked questions
What are the 11 suitability matters that must be assessed?
Section 13 of the Aged Care Act 2024 defines 11 suitability matters (paragraphs (a)–(k)) including criminal history, financial misconduct, professional misconduct, and competence. Statura Care provides a structured assessment against all 11 matters with evidence fields and a clear/flagged/not applicable/pending status for each.
How does the system handle the 14-day ACQSC notification deadline?
When a reportable event occurs — a new appointment, cessation, suitability change, or circumstance change — the system auto-calculates the 14-day deadline and generates escalating alerts at 10, 7, 3, and 1 day remaining. The notification form is pre-populated for review and submission.
Who counts as a 'responsible person' under the Act?
The Act defines five categories: executive decision-makers, those with significant influence over operations, nursing management, those responsible for day-to-day operations, and prescribed others. The module tracks all five categories with role classification and appointment details.
Can responsible persons complete their own self-declarations?
Yes. The self-service portal lets responsible persons log in via secure magic link to complete self-declarations, upload documents like police certificates, and notify your organisation of circumstance changes — reducing the administrative burden on your compliance team.
See Responsible Persons in action.
Request a personalised demo of the Responsible Persons module tailored to your organisation.
Free trial includes Compliance Essentials tier (11 modules). No credit card required.
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