Compliance & Governance
Responsible Persons
Keep the people behind your governance in view.
Bring appointments, suitability reviews, police-check dates and Commission notification records together.
Residential care · Home care
In practice
The work behind responsible persons.
Give your governance team a shared register of responsible persons, with roles, appointment details and recorded status. Review suitability responses and notes alongside declaration and police-check dates. When your team notifies the Commission of an appointment or cessation, record the notification date against the person so follow-up starts from a clear record.
A change in leadership creates work beyond updating an organisation chart. Someone needs to review suitability, check screening evidence and complete any required notification. When those details sit in separate files, the next person reviewing the record has to reconstruct what happened.
Responsible-person register
Maintain names, roles, appointment details and active or ceased status. Review each person’s record as responsibilities change.
Suitability review records
Record review responses as clear, flagged or pending, with notes and an assessment date. Check the current statutory matters and supporting evidence as part of your provider’s assessment process.
Declarations and police-check dates
See whether a suitability declaration has been recorded, alongside police-check dates and recorded expiry. Missing information and approaching or expired checks give your team a clear starting point for follow-up.
Commission notification records
Record the dates your team notified the Commission about appointments and cessations. The person record flags overdue notification based on recorded appointment or cessation dates; your team confirms the legal deadline and completes notification externally.
Governing body skills coverage
In the related governance workspace, record member proficiency across clinical, financial, legal, governance and other skills. Review coverage and gaps to inform recruitment and development discussions.
The wider workflow
Where responsible persons connects.
Use the evaluation to trace agenda items, evidence and follow-up actions. Confirm the reports and permissions required by executives, quality teams and the board.
A workflow illustration showing the broader operating context.
Explore the product tour
How it works
The responsible persons workflow.
- 01
Record the appointment
At appointment
Add the person’s role, appointment details and contact information.
- 02
Review suitability and screening
Provider review
Check current requirements, review the evidence and record assessment responses and notes.
- 03
Complete the notification
By the applicable deadline
Confirm the reportable change and deadline. Notify the Commission through its required channel and record the notification date.
- 04
Keep the record current
Ongoing
Review changes in responsibilities, suitability and screening information. Record cessations and the related notification date.
Evaluation
What to inspect with your team.
Bring a representative responsible persons scenario and use these questions to guide your demonstration.
Book a demo with this scenario- Walk through responsible-person register using a representative example.
- Check the permissions and review steps for suitability review records.
- Inspect the records and outputs available for declarations and police-check dates.
Requirements and responsibilities
The requirements behind the workflow.
Review how these requirements apply to your services and the responsibilities your team retains.
Reference area: Responsible-person records & suitability
Identify the right people
Section 12 defines responsible persons by their responsibilities and influence, including specified nursing management and day-to-day operational roles. Assess the person’s actual responsibilities, not only their job title.
Suitability and screening
Review suitability at least annually, maintain the required records and apply the screening requirements relevant to responsible persons. Section 13 sets out the statutory suitability matters.
Notify reportable changes
Notify the Commission of appointments, cessations and suitability changes within 14 days of becoming aware of the change. Keep evidence of the notification and the information supplied.
Related workflows.
Explore the records and responsibilities that connect responsible persons with the wider platform.
Questions about responsible persons.
What information can we keep in the register?
Keep names, roles, appointment details and status, with suitability review responses and notes, declaration information and police-check dates. Appointment and cessation notification dates sit with the person’s record.
Does Statura notify the Commission for us?
Your authorised team completes the notification through the Commission’s required channel. Statura records appointment and cessation notification dates and flags overdue records based on the dates entered. Confirm the legal deadline from when your organisation became aware of the reportable change.
Who counts as a responsible person?
Section 12 of the Aged Care Act 2024 defines responsible persons by their actual responsibilities and influence. The definition includes specified executive, nursing management and day-to-day operational responsibilities, with distinctions for government providers. Check the definition against your organisation’s roles.
Can we review governing body skills?
Yes. The related governance skills matrix records member proficiency and shows coverage gaps to support recruitment and development discussions.
See Responsible Persons in action.
Bring a responsible persons scenario. We’ll walk through the relevant records, review steps and scope for your organisation.