Rostering & Scheduling
Build compliant rosters, control costs.
Rostering for aged care is uniquely complex — you need 24/7 RN coverage, award-accurate pay, care minutes alignment, and cost control, all while managing leave and last-minute changes. Statura Care’s Rostering module brings it all together with built-in compliance validation, a cost-aware roster optimiser, and a payroll engine that calculates the right pay across all four aged care awards — SCHADS (MA000100), Aged Care (MA000018), Nurses (MA000034) and Health Professionals (MA000027) — as well as workers on custom enterprise agreements (EBAs) and salaried staff paid via annualised salary.
The Challenge
Rostering aged care workers involves balancing regulatory requirements (24/7 RN, care minutes targets), industrial obligations across four separate modern awards plus enterprise-agreement and salaried staff (penalty rates, overtime, allowances, on-costs), and operational realities (leave, sick calls, shift swaps, open-shift fill). Doing this in spreadsheets is slow, error-prone, and a wage-compliance risk under the Fair Work Act’s wage-theft regime.
Key Capabilities
What the Rostering & Scheduling module does.
Roster Management & Optimiser
Build weekly and fortnightly rosters with drag-and-drop shift assignment, or let the cost-aware roster optimiser propose the lowest-cost compliant fill. Template rosters for recurring patterns. View by facility, wing, or individual worker.
Broadcast-and-Bid Open Shifts
Publish open shifts to eligible, available workers and let them bid. Compare candidates side by side with the projected pay cost of each worker before you award the shift — fill gaps fast without overspending.
Four Aged Care Award Engines
Award-accurate pay across all four aged care awards — SCHADS (MA000100), Aged Care (MA000018), Nurses (MA000034) and Health Professionals & Support Services (MA000027). Penalty rates, overtime, allowances, and public-holiday detection calculated per segment so shifts spanning multiple penalty bands are costed correctly.
Enterprise Agreements & Salaried Staff
Workers on a custom enterprise agreement (EBA) or paid a flat annualised salary are costed alongside award staff — annualised-salary pay sits beside the award engines so every worker on the roster is priced, not just the award-covered ones.
Employer On-Costs
Roster and pay costs include employer on-costs — workers’ compensation and payroll tax — so the labour-cost figure you budget against reflects the true cost of the shift, not just the gross wage.
RN Coverage Validation
Real-time validation that every 24-hour period has at least one RN rostered. Coverage gaps are highlighted before the roster is published.
Leave & Shift Swaps
Leave request workflow with balance tracking and approval management. Shift swap requests between workers with manager approval and compliance validation.
Cost Analysis, Bank Files & Payroll Export
Real-time roster cost projections with base rate, penalties, overtime, allowances and on-costs. Compare actual vs budgeted labour costs by period, export an ABA bank file for direct pay, push approved pay runs to Xero, and reconcile across multiple payroll vendors (Xero, KeyPay, MYOB). STP-ready output for Single Touch Payroll.
Live Compliance View
How Rostering & Scheduling strengthens the live compliance picture.
Statura modules are modular for adoption, but connected for visibility. Work captured in this module can update the wider view of risk, evidence, deadlines and governance without a separate reporting exercise.
Captured at the source
Rostering & Scheduling activity becomes part of the shared operating record instead of sitting in a disconnected module.
Exceptions surface earlier
Deadlines, overdue actions, missing evidence and operational risk can be seen while there is still time to act.
Evidence stays current
Registers, reports and audit trails are strengthened by the work teams already complete each day.
The compliance view updates
Every connected workflow adds signal to the live compliance picture executives, managers and quality teams rely on.
Regulatory Requirements
What the law requires.
The Aged Care Act 2024 (Standard 2) sets specific obligations that this module helps you meet systematically.
24/7 RN Coverage
Rosters must ensure at least one RN is on-site at all times — no exceptions.
Care Minutes Alignment
Rostered hours must deliver sufficient care minutes to meet the 215/44 targets.
Modern Award Compliance
Rostering and pay must comply with the applicable modern award — SCHADS, Aged Care, Nurses or Health Professionals — including maximum hours, minimum engagement, penalty rates and allowances, alongside any enterprise agreement or salaried arrangement.
See Rostering & Scheduling in the platform.
Book a walkthrough and we’ll show you Rostering & Scheduling working against your own workflows.
Works With
Better together.
When modules work together, intelligence compounds. Rostering & Scheduling integrates with these modules for a complete compliance picture.
Workforce Compliance
Worker qualifications and availability drive roster eligibility. Screening expiry prevents rostering non-compliant workers.
Care Delivery
Rostered hours feed into daily care minutes calculations for compliance tracking.
Billing & Finance
Roster costs flow into financial reporting and labour cost analysis.
FAQ
Frequently asked questions
Which awards does the pay engine calculate?
All four aged care awards: SCHADS (MA000100), Aged Care (MA000018), Nurses (MA000034) and Health Professionals & Support Services (MA000027). Each has its own engine applying that award's penalty rates, overtime rules, allowances and public-holiday treatment per segment, so shifts spanning multiple penalty bands are costed accurately. Workers on a custom enterprise agreement (EBA) or a flat annualised salary are also priced — annualised-salary pay sits alongside the award engines rather than being a fifth award.
Can the roster fill open shifts and control cost at the same time?
Yes. The roster optimiser proposes the lowest-cost compliant fill, and broadcast-and-bid open shifts let eligible, available workers bid on gaps. Before you award a shift you can compare candidates side by side with the projected pay cost of each — so you fill the gap quickly without overspending or breaching coverage.
Does the cost figure include on-costs, and can it export to payroll?
Yes. Roster and pay costs include employer on-costs — workers' compensation and payroll tax — so you budget against the true cost of a shift. Approved pay runs export as an ABA bank file for direct payment, push to Xero, and reconcile across multiple payroll vendors (Xero, KeyPay, MYOB). The output is STP-ready for Single Touch Payroll reporting.
Does the roster validate 24/7 RN coverage before publishing?
Yes. The system checks every 24-hour period in the roster for at least one RN. Coverage gaps are highlighted before the roster is published so you can fill them proactively rather than discovering gaps when it is too late.
Can workers request shift swaps?
Yes. Workers can submit shift swap requests through the system. The swap goes through manager approval with automatic compliance validation — ensuring the swap does not create a screening gap, qualification mismatch, or RN coverage breach.
See Rostering & Scheduling in action.
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