From the roster to the bank file.
Statura turns approved rosters and timesheets into SCHADS-aware pay runs — with a two-step attestation sign-off, ABA bank files, and a push to Xero. Reconcile every dollar, including agency, without re-keying between systems.
The Problem
Payroll is where rostering goes to be re-keyed.
Roster to pay is where the time goes.
The roster knows the hours. Payroll needs the dollars. In between sits SCHADS award interpretation — penalties, allowances, broken shifts — done by hand or re-keyed into a separate system every fortnight.
Agency invoices arrive without context.
An agency invoice lands and someone has to match it back to the shifts actually worked. Without the roster and the invoice in one place, reconciliation is a manual, error-prone chase.
A pay run is a sign-off, not a guess.
Paying staff is high-stakes and irreversible once the bank file goes out. A pay run needs a deliberate prepare-and-approve step with a named approver — not a spreadsheet anyone can overwrite.
How It Works
One flow, roster to ledger.
SCHADS-AWARE PAY RUNS
Approved timesheets become a pay run.
Hours flow from the approved roster and timesheets into a pay run built on four aged care award engines — SCHADS MA000100, Aged Care MA000018, Nurses MA000034 and HPSS MA000027 — each penalty, overtime and allowance accurate and public-holiday aware by state of work. A two-step prepare-and-approve attestation means a named person signs off before anything is paid — the same discipline a regulator expects of a financial control.
- Hours sourced from approved rosters and timesheets
- Four award engines — SCHADS MA000100, Aged Care MA000018, Nurses MA000034, HPSS MA000027
- Penalty, overtime and allowance accurate, public-holiday aware by state of work
- Sleepover, recall, broken-shift and on-call paid per Award clause
- Salaried and enterprise-agreement (EBA) staff paid in the same run via annualised salary
- Two-step prepare / approve attestation sign-off
BANK FILE + XERO
Pay staff, then post to finance.
Approve the pay run and export an ABA bank file for upload to your bank, or push the run to Xero with on-costs rolled up. Payroll stops being a re-keying exercise between three systems.
- ABA bank-file export for direct upload
- Push to Xero with on-costs rolled up
- STP-ready earnings-category mapping for your payroll system
- One source of truth from roster to general ledger
RECONCILIATION + AGENCY
Reconcile every dollar, including agency.
Reconcile your pay run against a baseline from Xero, KeyPay, MYOB or a CSV and see a per-staff diff line by line. Agency invoices are aggregated from the roster hours actually worked, so the cost you're billed reconciles against the cost you rostered — down to the variance.
- Per-staff reconciliation against Xero, KeyPay, MYOB or a CSV baseline
- Agency invoices aggregated from rostered hours
- Engagement-versus-invoiced variance surfaced
A Financial Control, Not a Spreadsheet
Payroll that stands up to an audit.
Award compliance is the default
SCHADS award rules are applied as the pay run is built, so penalties, allowances and broken-shift rules are interpreted consistently rather than re-derived by hand each fortnight.
Every run is signed and audited
The prepare-and-approve attestation records who approved a pay run and when, and the action is written to the audit trail — a financial control a regulator and an auditor can both see.
Every wage is reproducible for 18 months
Every pay run is stamped with the engine version and revision that calculated it, so any wage can be recomputed byte-for-byte months later — a Fair Work Act s.327A wage-theft defence built into the record, not reconstructed after the fact.
On-costs are part of the calculation
State-aware workers-compensation premium and payroll tax are computed per item, so what you see is the true cost to employ — not just the gross wage with on-costs estimated later.
Reconcile against your existing payroll
Bring a baseline from Xero, KeyPay, MYOB or a CSV and reconcile it per staff member against the Statura pay run — so a switch can be verified line by line rather than taken on trust.
Connected to the rest of finance
Pay runs, agency invoices and reconciliation share the same operating record as rostering, funding and billing — so workforce cost, AN-ACC funding and the general ledger line up.
Payroll comes with the workforce and finance modules.
SCHADS rostering, payroll and reconciliation are part of the workforce and finance capabilities on the higher tiers. See the pricing page for the full breakdown by tier and care type.
FAQs
Payroll, answered.
Does Statura interpret the SCHADS Award?
Yes. Pay runs apply SCHADS Award 2010 rules to the hours that flow from approved rosters and timesheets — penalties, allowances and broken-shift rules included. Because the award interpretation happens as the pay run is built, it is applied consistently rather than re-derived in a spreadsheet each fortnight.
How does a pay run get approved?
A pay run is prepared and then approved in a deliberate two-step attestation: a named person signs off before anything is paid. The approval — who and when — is recorded in the audit trail, treating payroll as the financial control it is rather than an editable spreadsheet.
Can we pay staff and post to our accounting system?
Yes. Once a pay run is approved you can export an ABA bank file to upload to your bank, and push the run to Xero with on-costs rolled up. The roster, the pay run and the general-ledger posting are one connected flow rather than three disconnected systems.
How does agency-invoice reconciliation work?
Agency invoices are aggregated from the roster hours actually worked, so the amount an agency bills can be reconciled against the shifts you rostered. Engagement-versus-invoiced variance is surfaced, so over-billing is caught rather than paid.
Does payroll connect to funding and finance?
Yes. Payroll runs on the same operating record as rostering, AN-ACC funding and billing, so workforce cost lines up with the funding that supports it and the finances you report. There is no separate payroll silo to reconcile after the fact.
Point tool vs one platform
Generic payroll doesn't know your awards. That's where underpayment starts.
A generic payroll system
- No native understanding of SCHADS, the aged care awards, or your enterprise agreement
- Penalties, overtime, sleepovers, on-call and allowances configured by hand
- No audit trail proving how a wage was calculated 18 months ago
- Disconnected from the roster that generated the hours
Inside Statura
- Four aged care award engines — penalty, overtime and allowance accurate — with salaried and EA staff paid in the same run
- Sleepover, recall, broken-shift and on-call handled per clause
- Engine-version and revision stamping for 18-month wage reproducibility
- Flows straight from roster to timesheet to pay run to Xero and STP-ready payroll output
Best-in-class on its own — and one of seven connected pillars on a single platform. Buying the point tool means buying the integration problem too.
See how the journey connectsMove toward one operating platform, one phase at a time.
Statura is designed to land cleanly inside the way providers already operate. Start with the workflow under pressure, keep the systems that still need to stay, and expand into the broader platform on your timeline. Every phase adds more signal to the live compliance view your leaders use to see risk, evidence and performance in real time.
Free trial available on Compliance Essentials (12 modules). No credit card required.
Want a lower-commitment first step? Start the Compliance Essentials free trial →
Not sure which module to land first? Take our free compliance assessment →