Residential and home care payroll
Aged care payroll software from roster to pay run.
Close the roster, review calculated pay and prepare the handover to your payroll provider. Follow the period through worker matching, provider posting and reconciliation.
This fortnight
Fortnight close · first three steps
Time is complete
Timesheets for this fortnight are approved.
- 2Current
Pay is calculated
Review this fortnight’s pay run.
- 3Upcoming
People match your payroll provider
Review worker matching before the provider handoff.
The handover
Keep the handover from hours to pay visible.
Roster to pay is where the time goes.
The roster knows the hours. Payroll needs the dollars. In between sits SCHADS award interpretation — penalties, allowances, broken shifts — done by hand or re-keyed into a separate system every fortnight.
Agency invoices arrive without context.
An agency invoice lands and someone has to match it back to the shifts actually worked. Without the roster and the invoice in one place, reconciliation is a manual, error-prone chase.
A pay run is a sign-off, not a guess.
Paying staff is high-stakes and irreversible once the bank file goes out. A pay run needs a deliberate prepare-and-approve step with a named approver — not a spreadsheet anyone can overwrite.
From hours to pay
From approved time to reconciled payroll.
01 · Prepare and review
Approved timesheets become a pay run.
Approved roster and timesheet hours feed a pay run with rule configurations for SCHADS MA000100, Aged Care MA000018, Nurses MA000034 and HPSS MA000027. Review penalties, overtime, allowances and state-specific public holidays before a named approver signs off. Confirm award or agreement coverage and the applicable configuration with your payroll team.
See rostering software- Hours sourced from approved rosters and timesheets
- Four award engines — SCHADS MA000100, Aged Care MA000018, Nurses MA000034, HPSS MA000027
- Reviewable penalties, overtime, allowances and public holidays by state of work
- Sleepover, recall, broken-shift and on-call paid per Award clause
- Salaried and enterprise-agreement (EBA) staff paid in the same run via annualised salary
- Two-step prepare / approve attestation sign-off
02 · Bank file and accounting
Prepare the handover to your payroll provider.
Match people and review the configured export or API handover. Statura prepares the supported hours or payslip data; posting the provider’s pay run remains in that provider. Agree the export mode and responsibility for payment and lodgement before rollout.
See finance & billing- Provider-specific export or API handover, according to configuration
- Worker matching and handover readiness checks
- Confirm payment and STP responsibilities with your payroll team
- Posting in the payroll provider remains a separate step
03 · Reconciliation and agency
Reconcile every dollar, including agency.
Reconcile your pay run against a baseline from Xero, KeyPay, MYOB or a CSV and see a per-staff diff line by line. Agency invoices are aggregated from the roster hours actually worked, so the cost you're billed reconciles against the cost you rostered — down to the variance.
See enterprise & finance- Per-staff reconciliation against Xero, KeyPay, MYOB or a CSV baseline
- Agency invoices aggregated from rostered hours
- Engagement-versus-invoiced variance surfaced
Payroll review
Inspect the records behind the pay run.
Award rules visible for review
SCHADS award rules are applied as the pay run is built, so penalties, allowances and broken-shift rules are interpreted consistently rather than re-derived by hand each fortnight.
Every run is signed and audited
The prepare-and-approve attestation records who approved a pay run and when, and the action is written to the audit trail — a financial control a regulator and an auditor can both see.
Versioned calculation records
Calculation versions and approval records support payroll review and reconciliation. Ask the demo team to trace a sample pay item to its inputs, applied rules and sign-off. Record keeping supports accountability; it is not a guarantee of compliance or a legal defence.
On-costs are part of the calculation
State-aware workers-compensation premium and payroll tax are computed per item, so what you see is the true cost to employ — not just the gross wage with on-costs estimated later.
Reconcile against your existing payroll
Bring a baseline from Xero, KeyPay, MYOB or a CSV and reconcile it per staff member against the Statura pay run — so a switch can be verified line by line rather than taken on trust.
Connected to the rest of finance
Pay runs, agency invoices and reconciliation share the same operating record as rostering, funding and billing — so workforce cost, AN-ACC funding and the general ledger line up.
Agree the payroll scope for your provider.
Connect workforce, pay-run and finance workflows within the scope agreed for your plan. Your quote should specify pay runs, bank-file exports, accounting interfaces and any retained payroll system. Statura prepares and reconciles payroll work; your team completes posting in the selected payroll provider. Confirm these inclusions before rollout.
Compare payroll software using a representative pay cycle
Bring anonymised timesheets and a completed pay run. Review the calculations, approvals and accounting handover before deciding which parts of your existing payroll workflow to replace.
- Award and agreement coverage
- Confirm the awards, classifications, effective dates and enterprise agreement requirements for your workforce. Test exceptions rather than assuming every aged care worker uses SCHADS.
- Roster to approved timesheet
- Follow worked hours, breaks, allowances and adjustments into approval. Inspect who can change a record and the history retained.
- Pay run and reconciliation
- Compare calculated pay with your approved baseline, investigate variances and review the sign-off before producing bank or accounting files.
- Finance and reporting handover
- Confirm the Xero, bank-file and STP-related export scope with your payroll team. Distinguish a prepared export from a completed lodgement.
Software supports payroll review; it does not decide legal award coverage or guarantee compliance. Confirm the proposed integration and lodgement responsibilities before rollout.
FAQs
Payroll, answered.
Does Statura interpret the SCHADS Award?
Pay runs use configured award rules with hours from approved rosters and timesheets. Review penalties, allowances and broken-shift rules, and confirm award or enterprise-agreement coverage, effective rates and the applicable configuration with your payroll team. Demonstration figures are examples, not current award-rate guidance.
How does a pay run get approved?
A pay run is prepared and then approved in a deliberate two-step attestation: a named person reviews the run before the configured handover. The approval — who and when — is recorded in the audit trail, supporting a clear review record.
Which system completes the pay run?
Statura supports the configured export or API handover to your payroll provider. Your team posts the pay run in that provider, then reconciles actuals and records completion in Statura. Confirm payment, bank-file and STP responsibilities for the selected integration.
How does agency-invoice reconciliation work?
Agency invoices are aggregated from the roster hours actually worked, so the amount an agency bills can be reconciled against the shifts you rostered. Engagement-versus-invoiced variance is surfaced, so over-billing is caught rather than paid.
Does payroll connect to funding and finance?
Yes. Payroll runs on the same operating record as rostering, AN-ACC funding and billing, so workforce cost lines up with the funding that supports it and the finances you report. The payroll-provider handover and reconciliation remain explicit steps in the workflow.
Bring a pay cycle. Review it together.
Trace approved time, pay calculations and the finance handover with your payroll team.